Cloud Bookkeeping Services

The best cloud accounting software for your business depends on your size, your industry and how you work day to day, because different systems suit different types of businesses and there is no single solution that fits everyone.

At 6Wands we mainly use Xero, QuickBooks and Sage because they are well recognised, work with Making Tax Digital and provide strong tools for invoicing, bank feeds, reporting and everyday bookkeeping, and many of these systems also allow you to take customer payments directly from invoices and make payments to suppliers through secure payment integrations, which speeds up cash collection and makes it easier to manage who has paid and who still owes you money.

We also use software such as Dext, which not only captures invoices and receipts by photo or email and sends them into your accounting system but now also offers features like digital storage through Dext Vault, powerful search, document management and data extraction that help keep your records accurate, easy to find and securely stored without the need for physical paperwork.

This combination of cloud accounting software, payment features and smart data capture tools makes bookkeeping faster, more accurate and easier to manage, while also improving cash flow visibility and reducing admin. The right choice still depends on how many transactions you have, who will be using the software, which payment options and integrations you need and how much real time information you want for decision making.

Some businesses only need simple invoicing and basic payments, while others benefit from more advanced features, detailed reporting or sector-specific functionality, so the aim is not just to choose a popular name but to select a system that genuinely supports the way your business operates. At 6Wands we offer a consultation to understand your processes, goals and preferences, then help you choose and set up the most suitable cloud accounting software and supporting apps so that your bookkeeping, payments and reporting are as smooth, efficient and useful as possible.

Yes, and at 6Wands we make the move to cloud bookkeeping simple by taking care of the entire transition for you, from reviewing your current paper or desktop records to setting up your new cloud system correctly and, where possible, importing historical information so your financial history remains intact.

We lead you through the process and handhold you at every stage so the change feels smooth, clear and stress-free, and we also review what adjustments are needed to your internal processes as well as your software so the new system supports the way your business really works.

If your team will be using the system, we provide training so they feel confident from day one, and we continue to offer support after the switch so you always have guidance when you need it. We also advise on add on apps such as Dext and other specialist tools including stock systems that enhance efficiency and fill the space between basic accounting software and your individual requirements, creating a tailored setup that works for your business rather than a one size fits all approach.

A significant advantage of moving away from paper or older desktop software is that those systems cannot give you real time financial information, but cloud bookkeeping does, and this means business owners can suddenly see exactly how their business is performing as they go along and can log in from anywhere to check figures instantly, making decision-making faster, clearer and more confident.

By managing both the technical setup and the practical changes, 6Wands ensures your move to cloud bookkeeping is smooth, accurate and genuinely beneficial from the moment you switch.

Real Time accounting gives business owners an accurate and current picture of their finances because cloud bookkeeping shows live bank balances, up to date profit and loss, current spending information and clear cash flow data instead of relying on reports that arrive weeks or months later, and this means you can log in from anywhere and immediately see how your business is performing so you can make quicker, more confident decisions.

This level of visibility helps you react to changes earlier, avoid cash flow surprises and understand trends as they develop, and it also supports better tax planning because you can see income and expenses building throughout the year and prepare ahead instead of facing unexpected liabilities at the last minute.

At 6Wands we not only keep your records accurate and up to date but also help you understand your numbers properly, and we train business owners to use the system confidently so they know what the figures mean and how to use them to make informed decisions.

This brings peace of mind and helps you stay in control of your financial goals rather than feeling uncertain or reactive. If you prefer a fully managed service, 6Wands can handle everything for you and provide Real Time reporting so you always have accurate information at your fingertips without doing any of the work yourself. This clarity and support help you stay proactive, plan effectively and grow with confidence.

Working with 6Wands is simple because everything is handled digitally, giving you several easy ways to send documents and receipts without ever needing to post paperwork or drop off files, and you can upload items directly through cloud accounting software, email them in or use tools like Dext to photograph or forward invoices and receipts from your phone so they are automatically captured and stored in a secure, HMRC‑compliant digital format.

Once you send items to us, we process, organise and store them so your records stay accurate and complete, making the workflow smooth and fully remote-friendly for busy business owners.

If you prefer a more hands-off service, 6Wands can also take over the entire document collection process for you by managing incoming paperwork, supplier invoices, customer records and email‑based documentation on your behalf, and while this is an additional service with its own cost, it is fully bespoke and can be tailored to the exact level of involvement you want.

This means clients who do not want to manage any part of the paperwork can rely on us to gather, sort, upload and maintain everything so their bookkeeping remains up to date without them having to touch a single document.

Whether you choose to send items yourself or ask us to handle everything, the aim is to make the process frictionless, organised and stress-free so that your financial records are always complete, accurate and ready whenever you need them.

Yes, cloud bookkeeping is the easiest and most reliable way to stay compliant with HMRC’s Making Tax Digital requirements because MTD rules expect businesses to keep digital records, store information accurately and submit VAT or Income Tax updates using approved software that maintains digital links between each stage of the process, which is a legal requirement designed to prevent manual retyping or copying and reduce errors.

Cloud accounting systems like Xero, Sage and QuickBooks do this automatically because they record information digitally, maintain the required digital links and submit returns directly to HMRC in the correct format, making compliance far simpler than trying to manage spreadsheets or paper records.

Cloud software also keeps everything organised, secure and accessible in real time, and HMRC confirms that businesses do not need to keep paper copies if their records are stored digitally in a complete, readable and secure format.

At 6Wands, we are fully MTD ready and ensure your records meet all digital record-keeping rules, and we can manage the whole process for you so that your bookkeeping, digital links and submissions are handled accurately throughout the year.

Whether you want to understand the system yourself or prefer us to take care of everything, using cloud accounting means your business stays compliant, your information stays accurate and you can manage your obligations with confidence and far less stress.